Contracts and invoices next to the evidence
Evalystar keeps vendor contracts and invoices attached to the same record that holds the performance evidence, instead of scattered across email, shared drives, and accounting systems. The contract, the invoices, and the scored job history open side by side for facility, operations, and procurement teams alike, at renewal or in a dispute. Each site includes 10 GB of secure storage.
Why vendor documents are always in the wrong place
Facility managers managing dozens of vendors deal with hundreds of documents per year. Without a centralised system, compliance gaps and data entry errors are inevitable.
Documents scattered across systems
The contract is in one place. The invoice is in accounting. The rest lives in email attachments and filing cabinets. When someone asks for a vendor's paperwork, you are scrambling across four systems.
The contract nobody can find at renewal
The renewal conversation starts and the signed agreement is somewhere in a shared drive, under a former employee's folder, in a version nobody is sure is final. The negotiation starts on the back foot.
Invoices disconnected from the work
Invoices get paid in accounting while the jobs they bill for live somewhere else entirely. Nobody can line up what was charged against what was delivered, which is exactly the comparison that matters at renewal.
The paperwork, kept simple and kept close
Evalystar keeps document management deliberately simple: contracts and invoices stored against the vendor, connected to the ratings, incidents, and reminders that give them meaning.
Upload vendor contracts and invoices directly into Evalystar, linked to the vendor profile. No more hunting across email threads, shared drives, and accounting systems when someone asks for the paperwork.
The contract and its invoices sit alongside the vendor's evaluations, incidents, and reports. At renewal time, what was signed and what was delivered are on the same screen, not in separate systems.
Invoices are logged against the vendor, so spend can be lined up with the jobs and ratings on record. The question "did we get what we paid for" stops being rhetorical.
Contract end dates on file drive renewal reminders on the days you configure, so an agreement never lapses or auto-renews unnoticed. The document and the deadline live in the same place.
Procurement wants the signed agreement, an owner wants the invoices, an auditor wants the record. It is all attached to the vendor and available in a click, instead of a week of digging.
All documents are stored securely in Evalystar, with no external file hosting required. Pro includes 10 GB of document storage per site; Enterprise storage is unlimited.
Common questions
What documents can I store in Evalystar?
Vendor contracts and invoices, held against the vendor record that also holds the performance evidence. Each site includes 10 GB of secure storage.
Why keep documents in Evalystar rather than a shared drive?
Because on a shared drive the contract and the evidence of how the vendor performed under it live in different places, and usually only one of them exists. Storing both together means the contract, the invoices, and the scored job history open side by side at renewal or in a dispute.
Does Evalystar remind me before a contract expires?
Yes. Renewal reminders are driven off the contract dates you store, which is the point at which the accumulated performance record becomes useful rather than merely tidy.
Is Evalystar a contract lifecycle management system?
No. It stores contracts and invoices next to the performance record, but it does not do clause extraction, redlining, approval workflows, or obligation management. If you need those, a contract lifecycle tool is the right category, and it answers a different question than this one.
Upload your first vendor contract and invoice today
Start free. No credit card required. Upload your contracts and invoices, set renewal reminders, and keep the paperwork next to the performance record.
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