School districts spend millions on service contracts. Track who delivers before every renewal.
School districts and universities manage millions in janitorial, grounds maintenance, and catering contracts across dozens of sites. Evalystar gives every FM a consolidated performance record so renewal decisions are defensible to the board of trustees, not based on memory.
flagged for review before contract renewal.
School districts spend millions on service contracts. Most can't justify a single renewal with data.
Public accountability requires defensible renewal decisions.
School board trustees and ratepayers expect documented justification for every vendor contract renewal. "They've always done a good job" doesn't survive a council question.
Seasonal quality gaps go untracked across sites.
Summer deep cleans, fall grounds prep, and winter snow removal create quality peaks and valleys that no one measures. By the next season, the pattern is invisible.
No consolidated view across dozens of schools.
Your janitorial vendor covers 34 buildings. Some principals are happy. Some aren't. Without a shared data layer, you're managing by anecdote, not performance.
Evalystar gives school districts the vendor accountability layer that public institutions need.
Let principals, custodial leads, and operations staff rate every janitorial and grounds maintenance job across all sites in a standard format you define.
See how your janitorial contractor performs at each school, identify underperforming sites, and address issues before they escalate to trustee complaints.
Track contract milestones and renewal dates for every service agreement, so you're never caught off-guard and always have performance data ready before an RFP.
Generate a vendor performance summary for board presentations, RFP evaluations, or accountability reviews, without assembling spreadsheets manually.
What this looks like in practice.
James is the Director of Facilities for a school district with 28 schools. For three years, the district's janitorial contract has been with the same provider, a $3.4M annual spend. At renewal time, James used to collect informal feedback from building principals, which made the decision feel more like a popularity contest than a performance review. After switching to Evalystar, every principal and custodial lead rates each cleaning job against the same criteria. When the contract came up, James had 22 months of scored evaluations across all 28 buildings. Two schools emerged as chronic underperformers. He walked into the board meeting with a one-page scorecard showing exactly which sites had failed, when, and by how much. The board approved a conditional renewal with performance benchmarks, and the vendor shaped up within two months.