Competitive vendor quotes across your portfolio
Evalystar is vendor management software for facilities and procurement teams: property managers use it to rank janitorial, landscaping, and maintenance contractors by past property-level performance, and draft a quote request in minutes for a job anywhere in the portfolio. Every completed job is then scored at the property, rolling up per vendor and per property, so an owner's question about a renewal gets a documented record, not an impression.
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Sourcing across a portfolio without a shared vendor record isn't property management, it's guessing.
A new job at any building means starting the vendor search over.
Without a shared pool ranked by performance, every property manager sources contractors independently, calling whoever they know, so the portfolio never leverages the fact that a vendor already proved themselves at a sister building.
Building owners expect documented justification for vendor decisions.
When an owner asks why you renewed the $300,000 janitorial contract with the same provider, "they've been reliable" isn't a satisfying answer. Data is.
Tenant complaints are reactive, not preventive.
You hear about a cleaning failure from a tenant complaint, not from your own performance data. By then, the damage to the tenant relationship is already done.
Portfolio operators can't benchmark vendors across properties.
Your janitorial contractor services 12 buildings. Some perform. Some don't. Without a shared performance layer, you're managing by building-by-building anecdote.
Evalystar gives portfolio operators one place to source, rate, and compare every service contractor.
For a new job at any property, rank candidates from the portfolio-wide vendor pool by trade and past performance at that or similar buildings, and draft one quote request to the shortlist in minutes.
Rate every janitorial, landscaping, snow removal, and building maintenance job across your entire portfolio, with criteria you define for each service type.
Build a continuous performance record for every contractor, organized by property, so owner reporting is backed by data and renewal decisions are documented.
See how each vendor performs across your portfolio, identify which buildings are underserviced, and renegotiate from a position of evidence.
Never miss a contract milestone. Set reminders for renewal deadlines across your portfolio and always enter negotiations with a full performance history ready.
Common questions
Can a property manager get competitive quotes across the portfolio quickly?
Yes, for vendors already in the portfolio's pool. Describe the job and property, and Evalystar ranks candidates by trade and past performance, then drafts one quote request to send to your shortlist at once. It doesn't source vendors outside your pool.
What does property maintenance vendor tracking give a property manager?
A per-property record of how each contractor actually performed, so an owner's question about a vendor decision is answered with evidence rather than recollection. Scores roll up per vendor and per property across the portfolio.
Does this work for third-party managed portfolios?
Yes, and that is where it matters most, because the property manager is accountable to an owner who was never on site. The record is what converts a judgement call into something the owner can read.
Which trades are covered?
Any contracted physical trade: janitorial, landscaping, snow removal, HVAC, plumbing, electrical, roofing, and general maintenance.
How does pricing work as the portfolio grows?
Per site, with unlimited users and vendors, so growth adds sites rather than seats. Portfolios above 25 sites move to quoted Enterprise.
Your best vendors deserve more work. Your worst deserve documented evidence before renewal.
Start building the performance record that justifies every decision.
- A real person reads every message
- Demo requests get a tailored walkthrough
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