Fast vendor quotes for every property
Property maintenance vendor tracking starts with sourcing a contractor fast for a new job anywhere in the portfolio, so a property manager can answer an owner's question with evidence, not recollection. Evalystar is vendor management software for facilities and procurement teams: rank vendors already in your pool by past property-level performance, draft a quote request in minutes, then score each completed job, rolling up per vendor and per property. Pricing is per site.
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Summary
- Property maintenance vendor tracking starts with sourcing a contractor fast for a new job anywhere in the portfolio, then keeping a per-property record of how each vendor actually performed.
- In Evalystar, describing a new job surfaces ranked candidates from the portfolio's own vendor pool and drafts one quote request to the shortlist in minutes.
- Every completed job is then scored at the property where it happened, by the person accountable for that property.
- Results roll up per vendor and per property, so the same contractor performing well at one building and poorly at another is visible at the portfolio level, and feeds the next sourcing decision.
- When an owner asks why a contract was renewed or cut, the answer is a documented record rather than a recollection.
- Pricing is per site with unlimited users and vendors, so a growing portfolio never adds per-seat cost.
Sourcing across a portfolio without a shared vendor pool isn't property management — it's guessing.
A new job at any building usually means starting the vendor search over, because there is no shared pool ranked by performance: every property manager sources contractors independently, calling whoever they know, so the portfolio never leverages the fact that a vendor already proved themselves at a sister building. A vendor performing well at one building may be failing at another, and you find out from tenant complaints, not from your own data. By the time a pattern is visible, the tenant relationship is already damaged, and building owners expect documented justification for renewal decisions — "they've been reliable" doesn't survive a council question or an owner meeting.
What Evalystar does for property management teams, from sourcing to renewal
For a new job at any property, rank candidates from the portfolio-wide vendor pool by trade and past performance at that or similar buildings, and draft one quote request to the shortlist in minutes.
Rate every janitorial, landscaping, snow removal, and maintenance job across your entire portfolio with criteria you define for each service type.
See how each vendor performs across your buildings. Identify which properties are underserviced and renegotiate from a position of evidence — not tenant complaints.
Generate a vendor scorecard for building owner reporting. For the first time, your sourcing and renewal recommendations are backed by data owners can read in two minutes.
Track contract milestones across your whole portfolio. Never enter a renewal negotiation without the full performance history already in hand.
Getting quotes at any property without rebuilding the vendor pool each time
When a job comes up at any building, Evalystar ranks candidates from the portfolio's own vendor pool by trade and how they scored on past work at that or a comparable property, then drafts one quote request sent to the shortlist at once. Comparing what vendors quote back still happens outside Evalystar. See vendor matching for how the ranking works.
Built for the property managers who answer to building owners.
Who sources vendors and logs the work
Property Manager, Senior Property Manager at commercial portfolios, residential REITs, and multi-building operators. Requests quotes for new work and rates every vendor visit as it happens.
Who the record is for
Director of Property Management, VP Real Estate, Asset Manager. Anyone who has to justify a sourcing decision or a vendor renewal to an owner.
Get your next quote request out in minutes, across any property in the portfolio
No vendor onboarding required. Your team starts requesting quotes and scoring jobs immediately, building by building.
- A real person reads every message
- Demo requests get a tailored walkthrough
- Or skip the call: the Free plan needs no card
Common questions
Can a property manager get competitive quotes across the portfolio quickly?
Yes, for vendors already in the portfolio's pool. Describe the job and property, and Evalystar ranks candidates by trade and past performance, then drafts one quote request to send to your shortlist at once. It doesn't source vendors outside your pool.
How do property managers track contractor performance across a portfolio?
By scoring each completed job at the property where it happened and rolling those scores up per vendor and per property. The same contractor performing well at one building and poorly at another is invisible in a portfolio average and obvious once the properties are separated.
What do I show an owner who questions a vendor decision?
The scored history of that vendor at their property, with dates, plus any incidents logged against it. That replaces a judgement call the owner has to take on trust with a record they can read themselves.
Which trades does this cover?
Any contracted physical trade: janitorial, landscaping, HVAC, plumbing, electrical, roofing, general maintenance. Evaluation criteria are set per service type rather than being one generic rating.
Does adding properties increase the per-user cost?
No. Pricing is per site and users and vendors are unlimited, so a growing portfolio adds sites rather than seats.